Job Openings at 蜜桃导航
To submit an application for any of the posts听listed under 鈥淎dministrative Positions鈥� below, please send an email to听recruitment.hr
aup.edu听with the subject line in the following convention 鈥淔irst and Last name: Position Title鈥� OR 鈥淔irst and Last name: Candidature Libre鈥� for spontaneous applications. Please attach your CV or resume to the email, without this your application will not be able to be considered. You may also choose to include a cover letter in the body of the email or as an attachment; while not required, this element is strongly encouraged.
To apply for one of the listed 鈥淔aculty Positions鈥�, please follow the guidelines provided in the job description by using the apply.interfolio link provided to submit supporting documents.听听
Please note that except where explicitly stated otherwise, or for faculty and US-based positions, proof of French employment authorization or EU/EEA/Swiss nationality are required in order for applications to be considered.
For all questions regarding employment opportunities at The American University of Paris, please contact the office of Human Resources at听recruitment.hraup.edu, and indicate 鈥淨uestion鈥� in the subject line.
听
Administrative positions
Category: Cadre C1.2
Department: Academic Affairs
Supervisor: University Registrar or any other supervisor designated by the president.
The Deputy Registrar has a key management role in Academic Affairs and within the Registrar鈥檚 Office operations. The Deputy Registrar is responsible for the creation and management of strategic long-term and short-term planning concerning functional area processes, oversees the daily operations of the Registrar Office, and takes the lead in data reporting & management.
DUTIES
Office Management:
- Oversight of all overlapping tasks and procedures within both the Registrar鈥檚 Office and the institution, with an eye towards big picture decision making.
- Manages Registrar鈥檚 Office daily business processes and oversees overall office process workflow for current & future semester cycles, from scheduling and orientation, through registration and commencement.
- Point person for Assistant Registrars and Office Assistants in answering questions, solving issues, etc.
- Uses professional judgement to determine which office issues to escalate to University Registrar
- Oversees & manages Basecamp tasking system.
- Supervises Assistant Registrars鈥� work during their absences; must have an integral understanding of this work
- Provides back-up assistance with Registrar鈥檚 Office tasks/responsibilities
- Assists students & faculty as necessary, as one of the main office resources for implementation of University鈥檚 academic policies.
- Represents the Registrar鈥檚 Office by serving on committees as needed.
Data/Systems Management:
- Responsible for the management & maintenance of the academic portion of the Student Information System, requiring back-end set up and running various processes.
- Responsible for academic record-keeping within SIS, involving record maintenance (& record maintenance supervision), transferal of data between systems, and coordination of associate system use across units (as related to academic record maintenance).
- Responsible for data integrity and Registrar Office reporting.
- Key liaison with ITS for software modifications, updates, and enhancements to the Registrar Office鈥檚 online tools and reporting.
- Working knowledge of how the technical components such as the SIS, CRM, LMS and Academic Catalog integrate. Key liaison for ITS in development of improved systems and longer-term system development projects.
Development and Implementation of new processes:
- 听Awareness and ability to suggest process improvements as part of day-to-day business oversight and evaluation.
- During the creation of new policies or the implementation of curricular changes that necessitate new or updated processes, Deputy Registrar develops strategy, tests and implements change inclusively with all impacted faculty and staff members.
- Trains Registrar Office staff on developing this mindset, regarding how to identify and implement process improvements.
Deputy Duties:
- Stands in for the University Registrar during absences or when need arises for:
- Conducting degree application reviews when necessary
- Conferring degrees after confirmation of degree requirements
- Serving as signing dignitary on official documents
- Contact for university leadership
- Works closely with the University Registrar on the preparation & organization of the Commencement ceremony.
- Other duties as assigned in support of University Registrar and general needs of the office.
Please send a resume and cover letter to recruitment.hraup.edu
(Short term contract from end of April to end of September 2025, full time contract)
CATEGORIE: Technician 3 (T3)
DEPARTEMENT: Office of Development and Alumni Relations
SUPERVISOR: Vice President for Development and Alumni Relations or any other supervisor designated by the president.
POSITION OVERVIEW
The Administrative and Advancement Coordinator is principally responsible for managing the gift reception, tracking, and reporting processes of the University in coordination with the 蜜桃导航 Foundation, and Finance and Accounting Develops and coordinates donor recognition reports and programs. Supports event management and alumni engagement programs and activities.
RESPONSIBILITIES
Gift Processing and Documentation 鈥� 50%
- Manage and process all gifts, including checks, online gifts, credit card payments, pledges, and other donations.
- Perform gift entry/recording in the department CRM system for unrestricted (including Trustee gifts),听programmatic, capital, campaign gifts and small grants.
- Inform appropriate staff/board when their contacts make a gift.
- Conduct monthly reconciliation of gifts received with the Finance Department.
- Generate monthly and annual gift reports.
- Liaise with the Finance Department and 蜜桃导航 Foundation to ensure accuracy of gift/donation records and deposits.
- Ensure adherence to established systems/controls established by auditor standards.
- Monthly and Quarterly reconciliation of accounts with Finance
- Update contact information, profile data and donor records to maintain the accuracy of information within Raiser Edge RE-NXT.
- Sending pledge reminders and generating recurring gift reminders and updates to donors
- Work with the Information Technology (IT) CRM team and other colleagues to document and implement policies around income and revenue and create associated procedures in the CRM.
Donor Recognition and Stewardship 鈥� 40%
- Preparing gift agreements and memos to document gifts to 蜜桃导航 and the 蜜桃导航 Foundation
- Provide accurate reports and donors lists for recognition activities including signage, plaques, board meetings and other presentations or reports.
- Generate donor reports for Board of Trustees and PAAC membership
- Collaborate with Financial Aid to develop annual reports on scholarship and other donor supported activities.鈥� Develop and distribute an annual endowment report for donors to the 蜜桃导航 Foundation and 蜜桃导航 restricted (endowed or quasi-endowed) funds.
- Support the development of annual scholarship recognition events and activities involving students and donors.
Office and Relationship Management 鈥� 10%
- Provide support for events organized and hosted by Development and Alumni Relations such as making reservations and obtain quotes for events, create name tags, managing RSVPs, event set up and liaising with maintenance teams, caterers, etc.
- Greeting visitors to the office and providing alumni and campus tours when necessary.
- Assisting with Paris office management such as ordering supplies and organizing storage space.
Other Duties as Assigned
- As a member of a small team, the Administrative and Advancement Coordinator will regularly be called upon to assist with other departmental tasks and programs.
- Any other duties as assigned by the Vice President for Development and Alumni Relations.
REQUIREMENTS
- License/Bachelor鈥檚 preferred but not essential, minimum Bac + 2 or technical diploma
- Prior experience using Raiser鈥檚 Edge or other CRM system, and experience working with gift management systems or donation software.
- Excellent oral and written communications skills
- Good organizational skills and a detail-oriented mindset.
- Native or near-native English, fluency in French a plus
- Basic understanding of the Microsoft Office suite of applications. Particularly Word (mail merges, working with templates, labels) and Excel (use of functions, lookups, PivotTables)
- Professionally mature, motivated to learn, cheerful and flexible in response to shifting priorities
- Ability to work under pressure, understand and follow policies and procedures
- Proven ability to work independently as well as collaboratively on a team
- Hospitable and discreet, position requires client friendly attitude and the ability to handle sensitive/confidential information with discretion
Please send a resume and cover letter to: recruitment.hraup.edu